An RV bill of sale is the signed record of a recreational vehicle changing hands: the parties, the VIN, the price, and what condition the rig was in. RVs are part vehicle and part house, so a good one records the house side too: generator hours, slide-outs, appliances and any sign of water getting in. This free RV bill of sale template covers motorhomes and towable campers in one document, in Word and PDF.
Motorhome or towable: why does the difference matter?
The paperwork changes depending on whether the RV drives itself. A motorhome has an engine; a travel trailer, fifth wheel, toy hauler or pop-up is towed. That one fact changes the mileage rules, how the state may title it, and what the buyer should inspect.
Federal vehicle safety rules define a motor home as a multipurpose passenger vehicle with its own motive power, designed for temporary living, with at least four of these: cooking facilities, refrigeration, a self-contained toilet, heating or air conditioning, a potable water system with a faucet and sink, and a separate 110 to 125 volt or propane supply. The same rules define a trailer as a vehicle designed to be drawn by another motor vehicle. Your camper is one or the other, and our template has a box for each.
Odometer disclosure
Towable RVs don’t need one. The federal odometer regulation exempts vehicles that aren’t self-propelled.
Motorhomes might. The same regulation exempts vehicles with a gross vehicle weight rating over 16,000 pounds, so a heavy Class A may be exempt, while a Class C on a lighter chassis may not be. Age matters too: model year 2010 and older vehicles are exempt now, and model year 2011 and newer ones become exempt 20 years after January 1 of their model year. NHTSA says that when disclosure is required, it goes on the title. Look up the current rule text when you sell, since it’s been written with model-year tiers that shift each year.
Titling a towable
Many states title travel trailers the way they title other trailers, sometimes only above a weight threshold. In Texas, for example, a manufactured trailer with a gross weight over 4,000 pounds must be titled, and TxDMV counts gross weight as the trailer plus what it can carry. Compare that with the GVWR on your camper’s label. Your state’s rule may be different, so check your state’s motor vehicle agency via USA.gov, and use its form if it has one.
When should you use an RV bill of sale instead of a vehicle one?
Use it any time someone can sleep in the thing you’re selling. Consider a hypothetical retired couple in Lakeland selling a 2019 30-foot travel trailer with one slide-out for $24,500. The buyer’s real worries are the roof, the slide mechanism, a soft floor near the door, and whether the fridge runs on propane. A vehicle bill of sale has nowhere to put any of that.
For a flatbed, cargo or utility trailer, use the trailer bill of sale. If the buyer is paying you over time, pair this with a promissory note.
What RV details does the template ask for?
Chassis and coach. For motorhomes, the chassis make and the coach maker are often different companies, and each has its own model year and paperwork. The template has lines for both, plus the VIN.
Mileage and GVWR. The odometer reading for a motorhome, and the GVWR from the label for any RV, since weight drives both odometer and titling rules.
Generator. Make, serial number and hour-meter reading, plus the date of last service if known.
Slide-outs, awning, leveling jacks. How many, and whether they work.
Appliances and systems. Fridge (electric, propane or both), furnace, air conditioner, water heater, water pump, black and gray tanks, and the batteries. A quick tick-box grid, filled in during the walk-through.
Water damage and roof. A specific disclosure line. A hidden leak can mean rotted framing behind perfectly nice paneling, so the template asks the seller to state what they know about leaks, soft spots and roof repairs.
Included contents. Hoses, sewer kit, wheel chocks, hitch and sway bars, furniture, dishes. If the weight-distribution hitch isn’t included, say so.
As-is terms, liens and title transfer. The usual, with a payoff section for RVs that still carry a loan.
How do you close an RV sale?
- Confirm who holds the title. If there’s a loan, contact the lender for the payoff amount and its process.
- Do the walk-through together with the template open: run the generator, extend every slide, fire each appliance, and check the roof.
- Fill in the bill of sale, including the water damage line.
- Settle payment. For RV-sized amounts, a bank transfer or cashier’s check verified with the issuing bank is sensible.
- Sign the bill of sale and sign over the title, including any odometer statement the state requires.
- The buyer titles and registers it within the state’s deadline.
The bill of sale can generally be signed electronically under the federal ESIGN Act. The title is a separate state document, so follow your state’s instructions for it. If you’re signing at different times and places, our piece on getting a document signed by multiple people may help.
Download it, fill in the blanks, and send it for e-signature with any tool you like. (We’re building SignWren for exactly this; join the waitlist.)
This page is general information, not legal advice. For a specific sale or dispute, talk to a lawyer licensed where you are.
Template from signwren.com. General information, not legal advice. Check your state's rules and adapt it before you use it.
Some states require their own DMV bill of sale or title application for motorhomes and travel trailers; check your state's motor vehicle agency on USA.gov first. This bill of sale does not replace signing over the RV's title.
RV BILL OF SALE
Date of sale: [date]
Seller: [full legal name as on the title], [address], [phone / email]
Buyer: [full legal name], [address], [phone / email]
The Seller sells and the Buyer buys the recreational vehicle described below (the "RV") on these terms.
1. Type of RV
Tick one, then complete Part A or Part B.
☐ Motorhome (self-propelled): ☐ Class A ☐ Class B ☐ Class C
☐ Towable: ☐ Travel trailer ☐ Fifth wheel ☐ Toy hauler ☐ Pop-up / folding camper ☐ Truck camper ☐ Other: [describe]
Part A: Motorhome
- Model year of the coach: [year]. Coach manufacturer and model: [make, model]
- Chassis manufacturer and model year: [make, year]
- VIN: [VIN]
- Odometer reading: [number] miles. To the Seller's knowledge this is: ☐ the actual mileage ☐ over the odometer's mechanical limit ☐ NOT the actual mileage (warning: odometer discrepancy)
- Gross vehicle weight rating (GVWR) from the label: [pounds]
- Engine / fuel: [for example, V8 gas, diesel pusher]
If the motorhome is not exempt from federal odometer disclosure, the Seller will also complete the odometer statement on the title.
Part B: Towable
- Year, make and model: [year, make, model]
- VIN: [VIN]
- Length: [feet]
- GVWR from the label: [pounds]. Dry (unloaded) weight: [pounds]
- Hitch type: ☐ Bumper pull ☐ Fifth wheel / gooseneck ☐ Truck-mounted
For both types: Title number and state: [number, state]. Plate number: [number, or "plate kept by Seller"].
2. Generator
☐ No generator.
☐ Generator included: make and model [ ], serial number [ ], fuel ☐ gas ☐ diesel ☐ propane, hour meter reading [hours], last serviced [date or "unknown"].
3. Systems and features at the walk-through
| Item |
Present? |
Working at walk-through? |
| Slide-outs (number: [ ]) |
☐ Yes ☐ No |
☐ Yes ☐ No ☐ Partly: [note] |
| Awning(s) |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Leveling jacks / stabilizers |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Refrigerator (☐ electric ☐ propane ☐ both) |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Furnace |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Air conditioner(s) |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Water heater |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Water pump and faucets |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Toilet, black and gray tanks |
☐ Yes ☐ No |
☐ Yes ☐ No |
| House batteries (number and age: [ ]) |
☐ Yes ☐ No |
☐ Yes ☐ No |
| Solar / inverter |
☐ Yes ☐ No |
☐ Yes ☐ No |
4. Water damage and roof
To the Seller's knowledge (tick all that apply):
☐ No known roof leaks or water damage.
☐ Past leak(s), repaired: [where, when, by whom]
☐ Current leak, soft spot or delamination: [where]
Roof type and last reseal: [for example, rubber roof, resealed 2024, or "unknown"]
5. Included with the RV
[for example: fresh water hose, sewer kit, wheel chocks, leveling blocks, weight-distribution hitch and sway bars, furniture, dishes and bedding, spare keys. Or "nothing else"]
Not included: [list anything the Buyer might assume is included]
6. Price and payment
Price: [$ amount] ([amount in words] dollars).
Method: ☐ Cashier's check ☐ Bank transfer ☐ Cash ☐ Other: [describe]
☐ Paid in full on signing.
☐ Deposit of [$ amount] paid. Balance of [$ amount] due on [date]. The Buyer takes possession only when the balance is paid.
7. Loan payoff (if the RV has a lien)
☐ No lien.
☐ The RV is subject to a loan with [lender], payoff about [$ amount]. The parties will complete the sale by: ☐ paying the lender directly from the purchase price at [place], with the balance to the Seller ☐ the Seller paying off the loan before closing ☐ other: [describe]. The Buyer takes the RV only after the payoff is made and the lender has agreed to release the lien.
8. Condition
Tick one:
☐ As-is, with all faults. The Buyer has inspected the RV (and had the chance to have it inspected professionally) and accepts it as it is. The Seller makes no promises about condition beyond sections 3, 4 and 9.
☐ With these written promises only: [describe].
9. Seller's statements
The Seller owns the RV and may sell it. Except as stated in section 7, it is free of liens. To the Seller's knowledge the title is not branded (salvage, rebuilt, flood) except: [describe, or "none"], the VIN has not been altered, and the RV is not stolen.
10. Title and registration
On full payment (and the lien release, if any) the Seller will sign over the title and provide any other document needed to transfer ownership. The Buyer will title and register the RV within the time the Buyer's state requires. Taxes and fees are paid by: ☐ Buyer ☐ Seller ☐ Shared: [describe].
11. Delivery and risk
The Buyer takes possession on [date] at [location]. From then on the Buyer is responsible for the RV, including insurance, campground or storage fees, tolls and damage.
12. General terms
Entire agreement. This is the complete agreement about the RV.
Changes. Changes must be in writing and signed by both parties.
Governing law. The law of [State] governs this bill of sale.
Severability. If any part is unenforceable, the rest stays in effect.
Electronic signatures and counterparts. The parties agree this agreement may be signed electronically and in counterparts, and an electronic signature has the same effect as a handwritten one. This does not change how the title or any odometer statement must be signed.
Signatures
Seller
Signature: ______________________________
Name: [full name]
Date: [date]
Buyer
Signature: ______________________________
Name: [full name]
Date: [date]