ATV bill of sale template

A free, printable bill of sale for an ATV, UTV or side-by-side, in Word and PDF, with VIN, hour meter and attachment fields. Many states title ATVs, so check first.

Signed by: Seller, then Buyer.

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Free, no sign-up. Updated September 30, 2026 by Suresh Ganapathy.

A bill of sale for an ATV is a short signed record that a specific four-wheeler, UTV or side-by-side, identified by its VIN, was sold for a stated price on a stated date. ATVs get sold off trailers, out of barns and through classified ads, and a lot of them change hands with no paper at all. That’s a mistake the next time someone asks who owns it. This free printable ATV bill of sale template, in Word and PDF, takes about ten minutes to fill in.

Do ATVs have titles, or is a bill of sale enough?

Many states title ATVs even though they aren’t street vehicles, so check before you assume a bill of sale is all you need. Two examples show the spread.

Texas. TxDMV says it is required to title off-highway vehicles (ATVs, ROVs, UTVs and sand rails), but they aren’t eligible for registration. Riding on public land takes an off-highway vehicle decal from Texas Parks and Wildlife, and limited road use needs an off-highway vehicle license plate. A Texas buyer who purchases out of state may also owe Texas use tax.

Florida. Chapter 317 of the Florida Statutes requires a title for an off-highway vehicle bought by a Florida resident after July 1, 2002, or owned by a resident and operated on public lands. When a titled one is sold, the seller has to hand the buyer the title with the transfer assigned on it, and the buyer then has 30 days to apply for a title transfer with the county tax collector.

Other states handle it in their own way. Start at USA.gov’s list of state motor vehicle agencies and search your state’s site for “off-highway vehicle” or “ATV title.”

What counts as an ATV for this template?

States define these machines by size and design, and the category matters for titling. Florida’s statute is a good illustration. It defines an ATV as an off-highway vehicle 55 inches or less wide, with a dry weight of 1,500 pounds or less, designed to ride on three or more tires. A recreational off-highway vehicle (a side-by-side) is 80 inches or less wide and 3,500 pounds or less dry. An off-highway motorcycle is the two-wheeled version.

Our template covers all three, with a box to tick. If the machine is street-legal and plated as a regular motorcycle, use the motorcycle bill of sale instead. For a car or truck, it’s the vehicle bill of sale. A go-kart or other untitled item with no VIN can go on a plain bill of sale.

What do buyers look for on an ATV bill of sale?

Four things, mostly: the VIN, the hours or miles, what’s included, and a clear statement that the seller owns it.

The VIN comes first. It’s usually stamped on the frame; copy it from the machine itself, not from an old registration card, and match it to the title if there is one.

Then hours or miles. Many ATVs and UTVs have an hour meter, some have an odometer, some have both. Record whatever’s there. A 2018 side-by-side with 140 hours and one with 1,400 hours are not the same machine.

Attachments come next: plow blade, winch, gun rack, cargo box, spare tires, windshield, roof. These are often worth real money and they’re exactly the items that “were supposed to come with it.”

Then the use history, which is a line the template leaves for the seller to fill in: trail riding, farm work, racing, or sat in a shed. Say a hypothetical seller in north Georgia is selling a 2019 utility quad with a winch and a 50-inch plow for $5,200. “Used for snow and firewood, never raced” tells the buyer a lot.

The template also covers youth models. If the ATV is a youth model sold for a child to ride, the template has a line to record the model’s age rating from the manufacturer’s label. Buyers can then check it against the rider.

Finally, as-is terms and ownership statements. Off-road machines get hard use, so most private sales are as-is. The seller still states that they own it, that there’s no loan on it (or who holds it), and that the VIN hasn’t been tampered with.

How do you fill it in and sign it?

Find out whether your state titles ATVs and whether it has its own bill of sale form.
Copy the VIN from the frame and read the hour meter or odometer.
List every attachment and accessory that’s part of the price.
Agree on payment, then sign the bill of sale. If there’s a title, sign it over the way the state requires.
The buyer titles the machine and gets any decal or plate needed to ride where they plan to ride.

The bill of sale is a contract, and the federal ESIGN Act says a contract can’t be denied legal effect just because it’s in electronic form, so e-signing it is generally fine. Titles follow state rules. For the practical side, see how to create an electronic signature.

Download it, fill in the blanks, and send it for e-signature with any tool you like. (If you’d like to try SignWren when it launches, join the waitlist.)

This page is general information, not legal advice. For a specific sale or dispute, talk to a lawyer licensed where you are.

The atv bill of sale template

Download as Word

Template from signwren.com. General information, not legal advice. Check your state's rules and adapt it before you use it.

Many states title ATVs and UTVs, and some require their own bill of sale or title form. Check your state's motor vehicle agency on USA.gov first. If the machine has a title, this bill of sale does not replace signing it over.

ATV BILL OF SALE

This bill of sale is made on [date].

Seller: [full legal name], [address], [phone / email]
Buyer: [full legal name], [address], [phone / email]

For the price below, the Seller sells to the Buyer the off-highway vehicle described in section 1 (the "Machine").

1. The Machine

Type: ☐ ATV / quad ☐ UTV / side-by-side ☐ Off-highway (dirt) motorcycle ☐ Other: [describe]

Detail	Information
Year	[year]
Make and model	[make, model]
VIN (from the frame)	[VIN]
Engine size	[cc]
Drive	☐ 2WD ☐ 4WD ☐ Selectable
Color	[color]
Title number and state	[number, state, or "not titled"]
Off-highway decal or plate (if any)	[number, or "none"]
Hour meter reading	[hours, or "no hour meter"]
Odometer reading	[miles, or "no odometer"]

Youth model: ☐ No ☐ Yes. Age rating on the manufacturer's label: [for example, 12 and older]

2. Attachments and accessories included

☐ Winch ☐ Plow blade: [size] ☐ Cargo box or rack ☐ Windshield ☐ Roof / cab ☐ Gun or tool rack ☐ Spare tires or wheels ☐ Ramps ☐ Cover ☐ Owner's manual ☐ Spare keys: [number] ☐ Other: [list]

Not included: [list anything the Buyer might expect, or "none"]

3. How the Machine has been used

The Seller describes the Machine's use as: [for example, "farm chores and plowing, never raced" or "weekend trail riding"].

Modifications (for example, lift kit, exhaust, clutch kit, tuner): [list, or "none known"]

4. Price and payment

Purchase price: [$ amount] ([amount in words] dollars).

Payment: ☐ Cash ☐ Cashier's check ☐ Bank transfer ☐ Other: [describe]
☐ Paid in full; the Seller confirms receipt.
☐ Deposit of [$ amount]; balance of [$ amount] due by [date]. The Buyer takes the Machine when the balance is paid.

5. Condition

☐ As-is. The Buyer has inspected and had the chance to test the Machine, and buys it in its present condition, with all faults. The Seller makes no promises about condition except those in section 6.
☐ As-is, except for these written promises: [describe].

Problems the Seller knows about: [describe, or "none known"]

6. Seller's statements

The Seller states that:

the Seller owns the Machine and has the right to sell it;
there is no loan or lien on it, except: [lender, amount, or "none"]. Any lien will be paid off and released before the Buyer takes the Machine;
to the Seller's knowledge, the VIN has not been altered or removed and the Machine is not stolen.

7. Title and paperwork

☐ The Machine has a title. On full payment the Seller will sign it over to the Buyer as the state requires.
☐ The Machine has no title. This bill of sale, and any prior registration, decal or purchase receipt the Seller has, will be given to the Buyer as proof of ownership.

The Buyer is responsible for titling the Machine and for getting any decal, permit or plate needed to ride it where the Buyer plans to. Taxes and fees are paid by: ☐ Buyer ☐ Seller ☐ Shared: [describe].

8. Pickup and responsibility

The Buyer will collect the Machine on [date] from [location]. From collection, the Buyer is responsible for the Machine, its use, and any damage or injury connected with it.

9. General terms

Entire agreement. This is the whole agreement about the Machine.

Changes. Any change must be in writing and signed by both.

Governing law. The law of [State] governs this bill of sale.

Severability. If any part is unenforceable, the rest stays in effect.

Electronic signatures and counterparts. The parties agree this agreement may be signed electronically and in counterparts, and an electronic signature has the same effect as a handwritten one. This does not change how a title must be signed under state law.

Signatures

Seller
Signature: ______________________________
Name: [full name]
Date: [date]

Buyer
Signature: ______________________________
Name: [full name]
Date: [date]

Quick answers

Do ATVs have titles?

In many states, yes. Texas titles ATVs, UTVs and other off-highway vehicles but doesn't register them for normal road use, and Florida requires a title for off-highway vehicles bought by residents after July 1, 2002 or operated on public lands.

Is a bill of sale enough to sell an ATV without a title?

It depends on your state. In a state that titles ATVs, the buyer usually needs the signed title to get their own. In a state that doesn't, the bill of sale may be the main proof of ownership, which is why the VIN on it matters.

Does this template work for a side-by-side or UTV?

Yes. It has a type box for ATV, UTV or side-by-side, and dirt bike, and fields for seating, a dump bed and attachments. Some states define these vehicles separately, so check which category yours falls in.

Do I need to disclose mileage on an ATV?

Write the odometer or hour meter reading either way, because it's the best single measure of wear. Whether a formal odometer statement is required depends on how your state classifies and titles the machine.

Sources

This template and guide are general information, not legal advice. Laws vary by state; for anything important, have a lawyer licensed where you are review it.

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