What do I get when everyone has signed?

When the last person signs, SignWren builds one PDF with every signature and field drawn into the pages, adds a certificate of completion at the end, and seals the file with a digital signature. Then everyone involved gets a copy.

What’s in the finished PDF?

Every document in the envelope, in the order you set, with the fields flattened so they can’t be edited, followed by the certificate. The file isn’t password-protected and has no print or copy restrictions; it’s your record, and you should be able to do normal things with it.

While this happens, the document shows Finishing up. It usually takes moments. If it takes longer, we keep retrying and the document shows Delayed while we look into it, and nothing needs doing on your side.

What does the certificate of completion show?

Who signed and how, in one place. For each person: name, email, role, how they were checked (for example “Email link + access code”), when they agreed to the notice and which version, when they opened the link, when they signed or declined, their IP address and browser, and their signature. It also lists when each signing email was sent and when it was “delivered to the recipient’s mail server”. That’s as far as email delivery can be known; it doesn’t mean they read it.

At the top are the envelope ID, the document titles and page counts, your details and a fingerprint (a SHA-256 hash) of the original documents. Times are shown in UTC and in your time zone.

The certificate says “Sealed by SignWren”. It never says notarized, certified or witnessed, because SignWren doesn’t do any of those.

What does the seal do?

The seal is a digital signature from SignWren over the whole file. Any PDF reader that checks signatures can tell whether the file has changed since it was sealed; change one byte and the check fails. The seal’s certificate isn’t one that PDF readers trust automatically yet, so a reader may say it can’t confirm who made the seal; the check for changes works either way. Checking a document covers how to look.

Who gets a copy?

You, every signer and everyone who receives a copy get an email. If the sealed PDF and the certificate together are under 7 MB, they’re attached. Bigger files come as a download link that needs no account and works for 30 days. If a link has expired, press Send copy again on the document page.

Where do I download files later?

Open the document from your dashboard and press Download signed PDF. You can also download the certificate as its own PDF, which also shows the fingerprint of the final sealed file; that’s handy if you only need to send someone the proof, not the contract. Before a document is complete, you can download the original.